Zepiex
Site Management
The Site Management surveillance module is a versatile solution for the managers to effectively
administer the security operations covering many sites. It is able to streamline site formation,
staff management and tracking of any activity while making sure that you get live updates on the
operational security. It is planned for both fixed and mobile security, this module is able to
encourage smooth operations and association across the teams.
Get a Quote
Complete Site management:
- Allows managers to create, update, archive, or delete sites according to operational needs.
- Provides visibility into both My Sites (sites created by the logged-in manager) and All Sites (sites managed by others in the system), ensuring a broad overview of security operations.
- Customizable site types to suit particular security requirements, which range from Static Sites—on-foot security—to Mobile Sites—patrolling by vehicle.
- Streamlines the management of security sites, bringing all site details, tasks, and activities in one platform.
- Facilitates the reorganization or removal of sites with flexible site controls for better resource allocation.
Real-Time Monitoring and Reporting:
- Live Map offers real-time tracking of the guards' locations, enhancing operational oversight and helping ensure guards are following their assigned patrol routes.
- Scheduling and Shift Management: This will enable the easy visualization of past, present, and future shifts using color-coded indicators, thereby optimizing staff allocation and avoiding coverage gaps.
- Report Logs and Incident Report Logs: detailed records of activities by guards, including task completion, security breaches, and incidents; the system allows for downloadable reports for audits or client updates.
- Timesheets log guard working hours and give managers the ability to analyze payroll, work patterns, and maintain compliance with labor laws.
Managing Personnel and Teams:
- Managers can view details of both Active Guards (currently on duty) and Assigned Guards (past and future assignments), ensuring full visibility over guard coverage at all times.
- Shift Management allows for easy reallocation of guards based on the changing circumstances or needs of the site.
- The platform allows direct communication with guards in order to solve any problem quickly and ensure the operation is safe and efficient.
Customizable Site Settings and Controls:
- The 'Site Info' section enables managers to either create or update instructions, job duties, and custom reports that guards are to observe with clarity and consistency in the execution of their roles.
- Site Reports can be generated and shared with stakeholders easily for better communication and decision-making.
- License and Certification Management ensures all required documentation is up-to-date and compliant, reducing legal and operational risks.
Enhanced Communication and Emergency Protocols:
- Point of Contacts feature ensures guards have access to essential contact information for both routine and emergency purposes.
- Panic Button setup gives guards the ability to fast-track emergency contact, ensuring quick responses to security threats or personal safety concerns.
- Add and update Client/Customer Details in order to be on the same page as the client expectations for smooth operations.
Audit and Compliance Tracking:
- Report Logs and Incident Report Logs help managers track incidents, activities, and any irregularities, with downloadable PDF options for record-keeping and compliance.
- Duty Restrictions: This feature enforces compliance with shift start and end times to ensure that guards are in line with legal work-hour regulations and company policies.
- Disclaimer Management ensures guards acknowledge important legal or safety-related information before starting their shifts to protect both the company and the guards.
This module is able to manifest up-to-date monitoring tools with a convenient interface, making
sure that it is an important element for all security managers.
